The paper fails
Transcription errors, illegible handwriting, wet or lost pages, and blank boxes that become non-conformities.
Digital forms
HACCP digital forms that turn each control into evidence
Checklists with a signature, photo and timestamp. The evidence pack is always ready.
The problem
The control that is carried out but is not recorded does not exist for the auditor.
Your team completes the checks; the challenge is proving it. Paper checklists get misplaced, signatures go missing and boxes stay blank. What you cannot prove does not count.
Nobody knows what's missing until it's too late
Without control of what was completed and what was not, gaps appear when the auditor is already looking at them.
Preparing the audit takes days
Collecting, organizing and photocopying folders of records against the clock is wasted time that you don't get back.
The solution
Every check, recorded when it happens and backed by evidence
SentyHub turns paper forms into digital controls your team completes on mobile, capturing who did what, when, with a signature and photo. Evidence is easier to review and retrieve.
Completed today 0
Pending 4
Incidents 0
Compliance 0%
Security round restricted area
- Access door to closed restricted area
- Cold room seal intact
- No unauthorized personnel in the area
- Operational perimeter lighting
By completing the
4
checks, the record is closed with a signature and timestamp.
Attached evidence
Photo is attached upon completion
Sending the dossier
Forcalidad@planta.com
SubjectDossier · round 22:00
ronda-22-00.pdf signed · sealed
Will be sent only upon completion of the round
Automatic demonstration: the checklist is completed, the record is stamped with a signature and photo, and the dossier is sent by mail. The entire process runs in a loop.
How it works
From paper checklist to audit dossier
Each control feeds the same evidence: the one you export when the auditor requests it.
Mobile 02
✓Closed door
✓Intact seal
Lighting
It is completed on the line
From mobile or tablet, where the control really happens.
Signature 03
SignedJ. Ortega
Linked to the person
Digital signature
Each control is linked to whoever made it. Never without responsibility.
Unalterable 04
Round 22:00restricted area22:03
Timestamp22:03:11 · unalterable
Can't edit
timestamp
Any correction is recorded: who, when and why.
Scheduled 05
night watch22:00 · today
Temperatures08:00 · morning
→Alert sent to each responsible person
Reminders
Schedule checks by frequency; the system alerts each assigned owner.
Alerts 06
!Chamber 2 · +4 ºCout of limit · 22:05
ActionOpen corrective ✓
→Who solved it
Deviations and corrective actions
Out-of-range result → alert and assigned corrective action.
Life cycle
SentyHub orders, measures, delivers and renews each form for you
Whether the form comes from the library or is your own, the platform assigns it to the right person, tracks completion, delivers it when due and renews it when it expires.
Preloaded library
Forms ready to activate, aligned with what the audits ask for. You don't start from scratch.
Customized for your plant
Each plant checks different things. We create with you the forms you need, field by field.
Has this person completed the form?
Yes, and it is valid
Perfect: you won't be bothered. Your registration counts as completed until it expires.
Yes, but it has expired
It is automatically forwarded to you to complete again. No one has to remember to ask for it.
He doesn't have it
It is delivered to you for the first time and is tracked until completed.
This monitoring is automatic and is recorded: who has it, who does not and who has it expired. When the audit arrives, the answer already exists.
Compliance
The documentation tells what to do. The records show that it was done
SentyHub helps teams carry out recurring controls consistently and preserve clear, traceable evidence.
Digital controls
The operational layer
What does it require?
Run inspections, checklists and recurring security tasks with the context and evidence attached.
SentyHub can support
SentyHub helps teams carry out recurring controls consistently and preserve clear, traceable evidence.
Recurring controls and reviews
Evidence capture and traceable records
What does it require?
Run inspections, checklists, acknowledgements and scheduled security tasks with evidence attached.
SentyHub can support
SentyHub helps teams carry out recurring controls consistently and preserve clear, traceable evidence.
Evidence at the source
Traceable evidence
What does it require?
Capture forms, signatures, timestamps, photos and, where appropriate, video clips linked through Event Video Trace when the work is done.
SentyHub can support
SentyHub helps teams carry out recurring controls consistently and preserve clear, traceable evidence.
SentyHub supports the operational execution and documentation of selected controls. It does not provide certification or legal advice.
Efficiency and ROI
Less paperwork also means more time in the plant
No more rewriting records neatly or photocopying evidence packs. That time goes back to the production line, where safety is actually managed.
Less administrative work
Without transcribing, without photocopying, without organizing folders by hand.
Less errors
No more illegible handwriting, blank boxes and lost records.
Audit-ready without preparation
No more illegible handwriting, blank boxes and lost records.
Implementation
Your checklists, digital in days
Frequently asked questions
Digital forms
Can I use my own forms or just closed templates?
Both things. You can start from the templates aligned with food defense and HACCP, or digitize your own forms adapting each field to the real controls of your plant.
What happens if a control goes out of bounds?
The system instantly alerts and triggers the linked corrective action, leaving a record of what happened, what was done, and who resolved it, exactly the nonconformance traceability the auditor expects.
Does the system warn if a control needs to be completed?
Yes. You program the controls by frequency and SentyHub reminds each person in charge when it's time. The dashboard shows in real time what has been completed and what is missing, so that there are no gaps.
How do you prove that a check was actually done and not just signed?
With Event Video Trace: Each control can be linked to the camera clip of the exact moment it was completed, plus the signature, timestamp and photo. Proof that the control was carried out when it is said.
The platform does not end here
Turn every check into evidence, not another sheet of paper
Bring one of your paper forms: we digitize it in front of you in the demo. 20 minutes.