The paper fails
Transcription errors, illegible handwriting, wet or lost pages, and blank boxes that become non-conformities.
Digital forms · HACCP
HACCP digital forms that turn each control into evidence
Your team completes them on mobile with a signature, photo and timestamp. When the IFS or BRCGS auditor arrives, the evidence pack is already complete.
The problem
The control that is carried out but is not recorded does not exist for the auditor.
Your team does the checking; The problem is proving it. A paper checklist is misplaced, signatures are missing and boxes remain blank. And what you can't prove doesn't count.
Nobody knows what's missing until it's too late
Without control of what was completed and what was not, gaps appear when the auditor is already looking at them.
Preparing the audit takes days
Collecting, organizing and photocopying folders of records against the clock is wasted time that you don't get back.
The solution
Each control, recorded at the moment and proof of arguments
SentyHub turns your paper forms into digital controls that your team completes from their mobile, with whom, when, sign and photo. Audit preparation ceases to exist.
Completed today 0
Earrings 4
Incidents 0
Compliance 0%
Security round restricted area
- Access door to closed restricted area
- Cold room seal intact
- No unauthorized personnel in the area
- Operational perimeter lighting
By completing the
4
controls, the record is closed with a signature and time stamp.
Attached evidence
Photo is attached upon completion
Sending the dossier
Forcalidad@planta.com
SubjectDossier · round 22:00
ronda-22-00.pdf signed · sealed
Will be sent only upon completion of the round
Automatic demonstration: the checklist is completed, the record is stamped with a signature and photo, and the dossier is sent by mail — in a loop.
The platform
From paper checklist to audit dossier
Each control feeds the same evidence: the one you export when the auditor requests it.
Mobile 02
✓closed door
✓Intact seal
Lighting
It is completed on the line
From mobile or tablet, where the control really happens.
Signature 03
SignedJ. Ortega
Linked to the person
Digital signature
Each control is linked to whoever made it. Never without responsibility.
Unalterable 04
Round 22:00restricted area22:03
stamp22:03:11 · unalterable
Can't edit
time stamp
The registry is locked against changes. Reliable evidence.
Scheduled 05
night watch22:00 · today
Temperatures08:00 · morning
→Notice to each person responsible
Reminders
Frequency controls; The system notifies each person responsible.
Alerts 06
!Chamber 2 · +4 ºCout of limit · 22:05
ActionOpen corrective ✓
→Who solved it
Deviations and correctives
Out of limit → warning and corrective action drawn up, immediately.
Life cycle
SentyHub orders, measures, delivers and renews each form for you
It doesn't matter if the form comes from the library or is yours: the platform asks the person who touches it, measures whether it is completed, delivers it when it touches, and renews it when it expires.
Preloaded library
Forms ready to activate, aligned with what the audits ask for. You don't start from scratch.
Customized for your plant
Each plant checks different things. We create with you the forms you need, field by field.
Has this person completed the form?
Yes, and it is valid
Perfect: you won't be bothered. Your registration counts as completed until it expires.
Yes, but it has expired
It is automatically forwarded to you to complete again. No one has to remember to ask for it.
He doesn't have it
It is delivered to you for the first time and is tracked until completed.
This monitoring is automatic and is recorded: who has it, who does not and who has it expired. When the audit arrives, the answer already exists.
Compliance
The documentation tells what to do. The records show that it was done
Records are the backbone of any food safety certification. The standards require written evidence of monitoring, verification, corrective actions and training. SentyHub generates and stores that evidence.
HACCP/HACCP
Principles 4 and 7
What does it require?
Define how, when and who controls — and document everything, with corrective actions.
How SentyHub fulfills it
Scheduled controls with responsible person, time stamp, signature and linked corrective action.
IFS Food v8
Records and verification
What does it require?
Documented programs with inspection records and defined responsibilities.
How SentyHub fulfills it
Templates by program (pest, cleaning, security) with identity attribution.
BRCGS Issue 9
Log control
What does it require?
Complete, legible, attributable and preserved records.
How SentyHub fulfills it
Unalterable, legible, signed digital record with guaranteed retention.
Food Defense
Control monitoring
What does it require?
Verify and document patrols, restricted areas and seals.
How SentyHub fulfills it
Food defense forms with photo and video verification.
Traceability
Transversal to all audit
What does it require?
"If it is not written, it has not happened": verifiable evidence.
How SentyHub fulfills it
Immutable record with identity, timestamp and auditable export.
SentyHub generates and stores compliance evidence; It does not replace the design of the HACCP plan or the threat assessment (TACCP), which correspond to your team and the certifying entity.
Efficiency and ROI
Less paperwork also means more time in the plant
No more clean records and photocopying dossiers: that time returns to the line, where security is truly controlled.
Less administrative work
Without transcribing, without photocopying, without organizing folders by hand.
Less errors
No more illegible handwriting, blank boxes and lost records.
Audit without preparation
The records dossier is always ready, it is not assembled against the clock.
Start-up
Your checklists, digital in days
Frequently asked questions
Frequently asked questions about digital forms in the food industry
-
Yes. The standards require complete, legible, attributable and preserved records — and expressly accept electronic format. A digital record that is time-stamped, signed, and unalterable meets these requirements better than paper, which may be illegible or incomplete.
The platform does not end here
Turn each check into a test, not a piece of paper
Bring one of your paper forms: we digitize it in front of you in the demo. 20 minutes.
Get started today with the Food Defense Plan (IFS v8) template
Register for free and get the templateThe templates are free for registered users of the app.